Tag Archives: archives

What Happens After You Donate: The Inner Workings of the Whistler Museum’s Collection

When I meet people in Whistler and the topic of work comes up, I talk about Whistler’s wild history and how awesome it is to work with every day.  I also bring up the challenges of the job: as a non-profit, we fight with our pens each year to maintain a budget for operating through grant writing and presentations.  History marches on and collections inevitably grow; we are bursting at the seams in terms of storage in our portable behind the library.

The archives stored on-site at the museum are packed with boxes, binders, and Alyssa, our collections manager.

We are balancing the storage issue with wanting to represent as many of the subcultures in the Whistler community as we can.  This town changes fast – evidence of places, people and events from even 10 years ago have already been wiped from the landscape (The Boot, for instance).  If potential donors believe only Myrtle Philip and the Crazy Canucks are “old enough” to be considered history, the evidence of more recent events will be lost before anyone gets a chance to donate related items.

I’ll give you a step-by-step process of what happens when you donate in the hopes that perhaps you might consider it an option.  The process of donating involves bringing your items, documents, films or photographs into the museum and signing a donation form in which you’re able to give us historical context for what you’re donating – maybe “worn on Gaper Day in 1995” or “photos from shows at Alpenrock”.

Our mandate allows us to accept any item that is related to the Sea to Sky region (though we prefer receiving things relating to the Whistler community!) and items that demonstrate mountain culture.  We then give each individual item of our donation an accession number that acts as its own unique identity.

For an artefact (any physical object), a lot of physical description is necessary (object type, year of creation, years of use, dimensions, colour, material, geographic origin, condition, and so on).  We photograph artefacts from all sides, capturing details like inscriptions on the back.

Artefacts are photographed from all angles and described in detail before being prepared for storage or display.

All of these descriptions and photographs go into one catalogue record for each artefact.  This catalogue is searchable, so that if we want to find “Whistler Mountain pins” we can view all artefacts that were described this way.  Before storing artefacts, we make sure they’re cleaned of dirt, mould or anything else that might degrade their condition in storage.

Cleaning artefacts requires much care that we do not damage the object.  We often use brushes, cloth and lightly soaped water.  The artefacts are then wrapped in acid-free tissue, placed in acid-free boxes and placed on a shelf in our off-site storage.

For archival donations (written documents and media), content is more important than physical appearance.  We describe an item’s physical appearance in a catalogue entry and tag the catalogue entry with “access points” – subjects, places, people and organizations related or pictured – so that we can search for all the items related to a certain topic.

You can even search at home at whistler.ica-atom.org.  Archival donations are stored on-site at the museum because we often receive requests for certain texts or photos to be digitized.  Digitization requires a massive amount of computer storage, two very expensive scanners and a lot of employee time.

Our Collections Manager Alyssa strives to organize, catalogue and digitize our ever-growing archive.

If you’re interested in having your own items go through this rollercoaster of historical processing, come by the museum!  We’re especially looking to fill gaps in our collection – mountain biking, summer activities, restaurants, and 1996-2010.

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Whistler Museum Celebrates 30 Years

It was the chance for a weekend get-away spot that spurred Florence Petersen and four friends to purchase a small cabin at Alta Lake in the mid ’50s.

Florence Petersen (founder of the Whistler Museum & Archives Society) and her friends (left to right) Jacquie Pope, June Tidball, Fido, Getty Gray and Eunice "Kelly" Forster at their Witsend cottage in 1955.

Florence Petersen (founder of the Whistler Museum & Archives Society) and her friends (left to right) Jacquie Pope, June Tidball, Fido, Getty Gray and Eunice “Kelly” Forster at their Witsend cottage in 1955.

At the time, the valley was a quaint summer fishing resort with only a handful of year-round residents.  In the years following, the valley would transform from its humble beginnings into the internationally renowned four-season resort we now know.

With so much change taking place in the ’70s, early pioneer Myrtle Philip and Cypress Lodge owner Dick Fairhurst confessed to Florence a worry that the early days would soon be forgotten.  Florence eased their fears by promising them that she would somehow ensure that their stories would be remembered and, true to her word, Florence started the Whistler Museum and Archives as a charitable non-profit society.

The Whistler Museum and Archives cookbook committee, April 1977: Janet Love-Morrison, Florence Petersen (founder of the Whistler Museum and Archives Society), Darlyne Christian and Caroline Cluer.

The Whistler Museum and Archives cookbook committee, April 1977: Janet Love-Morrison, Florence Petersen, Darlyne Christian and Caroline Cluer.

Since incorporating on February 12, 1987, the Museum’s basic function has been to collect and preserve the history of the Whistler Valley and to display, educate and disseminate information about Whistler’s history and its role in the greater society of British Columbia and Canada.

To that end, the Museum collects and preserves artefacts, archives and oral histories.  To date we have acquired some 275 feet of archival records, including documents and photographs.  Our collection includes 2332 artefacts; 80 oral interviews that have been conducted, digitized and transcribed; approximately 300,000 photographs, both negatives and prints; 150 hours of video (VHS, SVHS, DVD, DVcam, hi8 and U-Matic formats); and 13.5 hours of film in both 8mm and 16mm.

Our Collections Manager Alyssa strives to organize, catalogue and digitize our ever-growing archive.

Our Collections Manager Alyssa strives to organize, catalogue and digitize our ever-growing archive without being swallowed by it.

In order to make the Museum’s information easy to access there is a consistent ongoing project to organize, catalogue and digitize its collection.  The artefact collection is 99% catalogued.  150 archival collections have been catalogued and are available online at the Museum’s ICA-Atom archival database.  Approximately 42,000 photographs have been digitized to archival standards.  The Museum endeavours to interpret the history of Whistler and the Museum’s information collection for visitors and the community with its exhibits, walking tours, blog and programs such as our very successful Discover Nature Project.

2016 was the busiest year in the Museum’s history in terms of exhibit visits, with a 7% growth over 2015 (another record year).  We hope to continue our momentum in growing our numbers in regards to both our exhibit visits and the amount of material that we can make available to the public.

An original gondola from Whistler Mountain sits proudly as part of our exhibits.

An original gondola from Whistler Mountain sits proudly as part of our exhibits.

A special thank you to everyone who has volunteered, donated, visited our exhibits, attended our events, read our stories and helped spread the word about Whistler’s fascinating heritage over the past 30 years.

The Whistler Museum would like to invite you to our 30th Anniversary Open House on Sunday, February 12, 7:30 – 9 pm.  Join us for an evening of food, music and free admission to explore the museum, venture into the archives and meet our staff.  Everyone is welcome and we hope to see you there.