Tag Archives: archives

Archiving Your Life in a Digital World

Where and how do you store your personal files and photos?  It’s easy to forget that before the days of cellphone cameras and social media, time and effort were put into printing photographs, labelling them, and putting them into albums.

When I was training to become an archivist, I began to realize that my own photos were scattered across Facebook, my phone, and my laptop, and that if I ever wanted to look back on those memories to share with family or donate them to the archives, it would be one great, big mess.

Personal archiving is the organization and safe preservation of material that relates to the life, memories, and experiences of a person.  Modern personal archiving is often concerned with digital preservation, especially bringing together content from social media and digital devices to ensure the long-term preservation of the memories we store digitally.

Digital files could be stored on many different devices.

It’s hard to know exactly what is going to be of personal or historical importance in the future, and hard to know how to choose what to keep and how to organize it so that we can access it later.  For instance, after actress Vivien Leigh’s death in 1967, her laundry receipts ended up providing insight into how mid-20th century haute couture was preserved and presented in public.  Yet, it’s unlikely that Vivien kept these laundry receipts knowing they would provide historical value later.

While we can’t always know what will be important to keep, we can do our best to keep our core memories and evidence of our impact on the community alive by keeping our media and documents organized, in a safe place.  Based on the Library of Congress’s advice for personal archiving, I’ve provided some steps here that can guide you in preserving you and your family’s digital files:

  1. Locate your files.  Are they on your phone?  On your Google Drive?  On your computer?  On a memory card or USB?  On Facebook?  Decide on one place to compile them.
  2. Choose which files are most important to you and the historical record.  Historical value can often be found in items that document activities, people, places, and events.  Delete duplicates and keep the highest quality versions.
  3. Organize your files chronologically, by subject, or both.  Develop a hierarchical structure of folders for storing the files, and name your files and folders consistently.  Include dates in file and folder names wherever possible.
  4. Preserve your organized files by making copies and storing them in different physical locations (e.g. keep one set of files on your computer, one on an external hard drive, or one on a cloud file-sharing drive, etc.).

If many of your files or photos are not yet in the digital world, consider scanning them.  If you are planning to donate your files to the Whistler Museum & Archives, we are happy to scan any physical photographs you may have and send you copies.

While physical photos can be stored in boxes such as these, digital photos require a different system.

Recently, we have noticed our archival collection is severely lacking in donations from the past 25 years; we believe this may be due to the shift to digital creation with the onset of new technologies.  We would be ecstatic if this article could prompt our community to begin donating old cell phone videos and photos (even if their digital quality is that of a potato nowadays!), or even old Word documents of newsletters from local organizations.  The early days of the internet sparked massive changes in how we create, share, and preserve our stories – this time of change merits preservation.  If you’re able to help us fill the 1995 – 2020 gap in our collection, please email archives@whistlermuseum.org.

A Crash Course in Archives

The Whistler Museum and Archives is collecting donations of objects, photographs, video, and other documents to record Whistler’s experience during the pandemic.  We’re accepting items Monday through Friday, 11 am to 5 pm, and all donations will be safely quarantined.  While collecting artefacts is fairly straightforward, as we’ve written in past articles on the topic, archives themselves can be confusing.  So, here’s a quick crash course!

Archives are naturally-generated historical records that are created by a person or organization over their lifetime.  They are preserved in order to demonstrate the function of the donor in society or changes of places and events over time.  Records are usually unique, as opposed to books or magazines, which often have many identical copies (this is one way archives and libraries differ).  For example, a business might donate an advert they created, or a person might donate their photos of the Bike Park from the past decade.

Though archives and artefacts are often grouped together, they are actually separate. Artefacts are physical things, such as Myrtle Philip’s pants and riding jacket shown here, while archives are records such as letters, photographs, films and journals.

Here at the archives in Whistler, we aim to describe, preserve, and provide access to materials donated.  The archives is a tool for researchers – from historians, to genealogists, to filmmakers – to access primary sources and records untainted by censorship or skewing.

The principles an archivist is taught during a degree in archival science are chock-full of French terms, arising out of Belgium and France in the mid-1800s.  Provenance dictates that materials from different origins should be kept separate.  It would be impossible to find anything if we kept all our donations in one big “Whistler Collection.”  Respect des fonds, stemming from provenance, means we must group materials according to the entity which created them or from which they were received.

The archives room within the Whistler Museum is full of the stories of the resort town and those who have called it home.  Keeping it all in order as it grows continuously can be a daunting task, but one our Head Archivist Alyssa Bruijns does very well.

But, wait!  We can’t physically rearrange things into a new order!  We rearrange “intellectually” when cataloguing, because we also have to respect original order.  If we physically rearrange the records donated to us, we risk losing the context of how these records were created.  While keeping this context may not seem useful right now, it may reveal very useful information for a researcher in the future.  When a record is removed from its fellow records, it can lose its meaning and credibility.

So, what’s the point of keeping records if you can’t find anything, maybe by subject or date?  We must describe the records using a catalogue and metadata so we can find them for you.  In fact, in the 1970s, Canadian archivists were among the first int he world to put together a comprehensive description standard that took into account the changes technology brought, called “Rules for Archival Description (RAD)”.   It is the archivist’s Bible.

Many of our archive collections are safely housed in acid-free boxes such as these shown here holding the Blackcomb Mountain Collection.

Archives are meant to last; some archives have already lasted centuries.  To preserve archives safely, we rehouse records in acid-free containers, store in climate-controlled areas, and digitize deteriorating items.  For fragile items and valuable records in high demand from the public, digitization can provide remote access.  Due to media formats dying out a frightening speed (RIP VHS), we must digitize our older media to current formats so we don’t lost it entirely.

Still, even current hard drives can become corrupt and file formats do fall out of use, and this is partly why we never throw out original materials.  Digital technologies still have a shorter life expectancy than paper, though we’re hopeful this could change.  Until then, the Whistler Museum & Archives will keep digitizing to bring you access to our community’s history.  Our photo collections can be found here: whistlermuseum.smugmug.com/; our video collections can be found here: youtube.com/WhistlerMuseum; and our archival catalogue can be found here: whistler.ica-atom.org/.

A Glimpse into the Don MacLaurin Collection

As with many newcomers, I only know the basics of Whistler’s history when I moved here, and I hadn’t even though about the influence forestry has had – and still has – on the community, development, and economy of the area.  I have been working on the Don MacLaurin archival collection for the past few months, and it has shown me an important side of Whistler that I may not have discovered otherwise.  I know more now about forestry and sustainable ecology than I ever could have imagined, and it’s becoming very clear to me just how much MacLaurin and the rest of Whistler’s fantastic long-term residents have shaped the way the Resort Municipality of Whistler (RMOW) has developed.

For those of you who don’t know, MacLaurin was instrumental in the promotion of sustainable forestry and recreation within the RMOW and the Sea to Sky corridor.  He spent many years – decades, in fact – working on the development and maintenance of the Whistler Interpretive Forest, from creating interpretive signs and self-guided tour pamphlets, to organizing the installation of a suspension bridge over the Cheakamus River.  That suspension bridge is now known as MacLaurin’s Crossing in his honour.

Members of the Whistler Rotary Club working to fill remaining orders are, left to right: Bill Wallace, Don MacLaurin, Bob Brown, Paul Burrows, Richard Heine, Brian Brown, Sid Young and a visiting Rotarian from New Zealand. Whistler Question Collection.

MacLaurin also acted as a consultant for many other projects in the region, and was very involved in the Whistler Arbour Day Committee during the 1990s, which was responsible for organizing tree planting events and other environmental awareness activities during National Forest Week.

I could go on listing MacLaurin’s many accomplishments, but there’s not enough room for that in this article.  These are only a few of the many roles he took on (the entirety of his résumé could fill a very interesting book, I’m sure) and the documents in his archival collection are a brilliant, detailed illustration of his extensive involvement.

Among the donations from the MacLaurins over the years are a series of photos of the “highway” between Squamish and Whistler around 1959. MacLaurin Collection.

Archival collections (and donations to the archives, of course) are extremely important in the preservation of a community’s history, especially in a place as flowing and dynamic as Whistler.  Collections like MacLaurin’s are an invaluable resource for researching the industries, events, and programs that have influenced Whistler, even in recent history.

As of 2017, 23 per cent of British Columbia’s exports were forestry-related, so the documents in this particular collection are not only invaluable to the history of Whistler, but they also provide an important insight into the history of the province.  MacLaurin’s collection is a wealth of information on sustainable forest management that will aid forestry researchers for decades to come, and this is only one of the many magnificent collections housed within the Whistler Museum and Archives.

Don MacLaurin, Isobel MacLaurin and friends hiking in the mountains. Photo: MacLaurin Collection

If you’re interested in learning more about MacLaurin and his dazzling wife, Isobel, I would highly recommend checking out Pique’s online articles, as well as articles on this blog and the Arts Whistler website.  They are easily accessible through a search on each organization’s website, and paint a beautiful picture of these lovely Whistler locals.

Hailey Schmitke is the current Collections Coordinator summer student at the Whistler Museum and Archives.  She recently received a Bachelor of Arts from Memorial University of Newfoundland, majoring in Archaeology and Religious Studies.

Summers Gone By: The Dave Murray Ski Camps on Film

In my last post, I shared the story of Marine World/Africa U.S.A., a California zoo and theme park with an unexpected connection to the museum.  This week, I’ll be talking about a topic that is much more quintessentially “Whistler”: the Dave Murray Summer Ski Camp.

Those who attended the camps on Whistler Mountain in the 1980s may have fond memories of summer skiing under the leadership of former Crazy Canuck Dave Murray.  Though the first summer ski camp on Whistler Mountain ran in 1966, the roots of this action-packed camp date back to 1967, when it was helmed by Austrian ski legend Toni Sailer.  Murray attended as a teenager and took over as head instructor in 1984.  The camp’s new name endured past Murray’s tragic death from skin cancer in 1990, before being simplified to The Camp in 2013.

Toni Sailer, six-time Olympic gold medalist, comes to Whistler from Austria every year to run the ski camp before Dave Murray took over in 1984. Whistler Question Collection.

Over the past several months, I have been working with a large collection of materials related to the Toni Sailer and Dave Murray Summer Ski Camps.  These included a veritable treasure trove of 43 videocassettes and DVDs containing footage from these bygone summers.  Most of these tapes were annual highlight videos set to catchy tunes of the ’80s and ’90s.  Predictably, skiing took centre stage, showcasing everything from the wedge turns of beginners to the graceful freestyle of coaches like Stephanie Sloan.  One oft-repeated stunt saw campers zoom down a hill and through a large slush puddle waiting at the bottom.  Needless to say, this resulted in many painful-looking wipeouts.

The Summer Ski Camps aren’t the only ones to ski through slush – the spring Slush Cup is still going today. Greg Griffith Collection.

The videos also featured many outdoor activities that put the “summer” in Summer Ski Camp.  Once off the ski hill, campers enjoyed biking, swimming, windsurfing, watersliding, canoeing, roller-skating, and more.  Volleyball, tennis and golf seemed to be the most popular sports.  More unusual pastimes also made appearances – including a flying trapeze, an Aerotrim machine and a large, suspended basket carrying passengers over a river.

As per the carefree spirit of Whistler, cheeky and even rude humour abounded in these tapes.  Peppered throughout the videos were scenes of campers making faces, telling jokes and generally clowning around.  The ski camp staff performed and filmed skits such as “Dave Murray Land,” “Timmy’s Dream,” and “The Lighter Side of Coaching.”  They were even kind enough to include blooper reels.  More than one person mooned the camera.

A group shot of all the coaches at the Dave Murray Summer Ski Camp, circa late 1980s. The crew was a veritable “who’s who” of Canadian ski racing.

On the other hand, there were also several professionally-edited televised advertisements for the camp, such as a BCTV promo from 1984 and a Pontiac World of Skiing special aired in 1995.

As I watched hour after hour of footage, I was struck with a sense of double nostalgia.  Firstly, for the fun-loving campers whose childhood memories I was vicariously experiencing – and who must now be at least in their 30s.  Secondly, for myself.  Here I was, handling VHS for the first time in a decade and reminiscing about the summer camps outside my own hometown of Edmonton (although I must admit that the skiing scene on the Alberta prairies can’t compare to that offered at the Dave Murray Summer Ski Camps!).

Holly Peterson is the archival assistant at the Whistler Museum and Archives.  She is here on a Young Canada Works contract after completing the Museum Management and Curatorship program at Fleming College (Peterborough, Ontario).